Assistant Facilities Director

Full time
miami 01/08/2017   Full time 20$/h

Great HealthWorks is a vertically integrated, direct response marketing company, engaged in the marketing, sales, and distribution of premium natural health-related products and supplements through all forms of media. We are committed to the health and wellness of our consumers and fully dedicated to extraordinary service for our customers. Great HealthWorks understands the importance of partnering with the right vendors, associations, and charities to ensure we offer the quality of products and services to meet the expectations of our customers. 

The Assistant Facilities Director will ensure day-to-day policies, procedures, and programs are followed, while interfacing with building occupants on a daily basis. This person will handle a wide range of tasks and must be adaptable to changing priorities and be extremely well organized. The Assistant Facilities Director assures a well-managed, well-maintained facility, while remaining proactive, resourceful and efficient, with a high level of professionalism. The position reports to the Facilities Director. 

Key Responsibilities 

  • Supervise work of facilities staff and outside contractors
  • Manage projects as needed
  • Follow up on all building work orders ensuring timely completion of the work
  • Monitor vendor performance to assure full compliance with our specifications and standards
  • Assist with preparing various reports
  • Oversee inventory maintenance
  • Assist with the day-to-day operational management of the facility to assure a high standard of quality
  • Communicate and handle incoming and outgoing electronic communications
  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
  • Accurately maintain record keeping systems for invoices and billing
  • Responsible for tracking purchases and handling vendor issues
  • Assist with department and other company special projects as needed
  • Manage ticket queue (maintenance work orders)
  • Plan, direct, and coordinate facilities projects. Review plans and proposals to determine timeframes, identify required resources, and determine allocation of resources
  • Identify areas of concern and develop plans to resolve them. Report concerns and resolution plans to Facilities Director
  • Ensure compliance, appropriate internal controls and adherence to policies and procedures
  • Responsible for Health & Safety requirements such as fire suppression equipment, emergency evacuation plans, automated external defibrillators (AEDs), and business continuity planning.
  • Other related duties as assigned by management

Required Qualifications 

Minimum Education and Experience 

  • 10+ years of related professional experience
  • Bachelor's degree preferably in Facility Management, Construction Management, or a related field
  • Must have experience leading and developing high-performing teams
  • Logistics/inventory experience required
  • HVAC certification preferred
  • Must possess a valid driver's license and acceptable driving record
  • Must have experience with building security systems

Knowledge, Skills and Abilities 

  • Must have knowledge of how to operate general maintenance equipment including but not limited to: hand tools, ladders, landscaping equipment and required safety equipment
  • Must possess general knowledge in carpentry, electrical, HVAC, plumbing, painting, and drywall repairs
  • Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint and Outlook)
  • Excellent written and verbal communication skills
  • High aptitude for numbers and analysis of large amounts of data
  • Strong attention to detail
  • Excellent organizational skills
  • Ability to gather and analyze information
  • Demonstrate resourcefulness and initiative in dealing with duties
  • Ability to multi-task constantly and handle changes in priorities frequently
  • At times, may require the ability to work off hours and weekends in the event of an emergency such as disaster recovery


While performing duties of job, incumbent is occasionally required to: 
Lift and move objects up to 50 pounds with heavier weight necessary at times Constantly use work related equipment 

  • Possess mobility and flexibility to use ladders to heights in excess of 8 to 9 feet
  • Work outdoors in temperatures above 90 degrees
  • Ability to work regular, full-time schedule, Monday through Friday with flexibility to work additional hours depending on business demands